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We all know the feeling of sending your music to a record label and never getting any response back from them. What’s the reason why this keeps on happening and what are the things that you are doing wrong? It’s one of the most frequently asked questions during my Facebook live sessions and that lead me to the decision to write this all down so it’s here for eternity to read, share and love. Mailboxes are being spammed with loads of new music and label managers can’t keep up with the amount of promos coming in. Is there something you are doing wrong? Is there a reason why they aren’t checking your emails? Or is it true that labels just stopped checking their inboxes? Let’s find out.

In the last few years i’ve been active on both sides of the line. I’ve been an international DJ for ten years, i’ve released music on labels such as Revealed Records, Spinnin Records and Toolroom and i’ve spent several months being a Product Manager of other labels in this industry and last but not least, I have my own label Dubbed Records. You could say that I have experienced both sides of the story. Me being an artist, trying to get my music signed to a small or big label and me being a product manager/label owner, trying to find the next big release and getting through that inbox.

During these years I discovered that there were a few things that consistently went wrong with the majority of the emails. In the process of sending your music towards a record label there are a couple of things that are a definite NO. That’s what i’m gonna show you today.

 

NO #1 The story of your life

We live in a world where everyone is busy. Some people don’t even have time to meet with their friends or relatives. Everything we do is getting more efficient on a daily base. Don’t tell me that you think the internet is down when the website takes longer than 0.3234 seconds to load. People are busy and have no time for bullshit!

That’s why this is the first NO. It’s good to send a personal email about your track but nobody has time to read your life story. Try to keep it short and simple. Insert all the information the label manager needs to know and be kind. Label managers have feelings too, so there’s no reason to treat them like a robot.

 

NO #2 Attachments

Imagine being a label manager for a while (seriously, take five minutes and think about how that would work out). You’re running a record label, maybe even two! You are in charge of the agreements, planning, contact with artists and managements and loads more. Sometimes you have to visit an event such as Amsterdam Dance Event or Miami Music Week and sometimes you will be on the road to visit artists or partners. Sounds like a busy schedule doesn’t it? Now think of this situation and imagine getting a hundred emails a day with music from which a few emails include an attachment. Meaning that this email has a bigger size than normal which will lead to a full inbox very quickly, which will lead to an angry labelmanager, which will lead to your email being deleted before it’s even listened to.

Save yourself the time and disappointment and don’t add your music as an attachment in your email. It won’t be listened. I can hear you thinking: ‘What should I do, now I know that this doesn’t work?’. Instead of using an attachment I can highly recommend you to use platforms such as Soundcloud, Dropbox or Google Drive. You can upload your track on your own profile, make sure it has all the right data, add a pretty cover (people like pretty things) and send a PRIVATE link in your email to the label manager. Noticed me putting the word private in capslock there?

 

NO #3 Exclusivity

Following up on my last sentence of NO #2: It’s a common mistake that people forget to click the ‘private’ button on their upload. Please don’t make this mistake because it could end ugly. Your track ends up online for everyone to listen and this could ruin future plans for this record. Label managers don’t like tracks that are already public so that’s a definite NO.

Also never, ever, ever send a Soundcloud link which is already is public and open for download. Label managers love exclusivity and by putting your track online and downloadable it kind of ruins the fun for label managers. They are looking for exclusive music that hasn’t been out in the open yet. Something that is unique and has a own sound.

A simple thing to compare this with is the following: Pokemon cards. Everyone was looking for the holographic Charizard card while there were a million other cards out there. That’s how label managers feel. Every label manager is looking for that one exclusive track that will be the next big thing. The world already has a Hardwell and Martin Garrix so there’s no need to copy them, be exclusive and unique.

 

NO #4 Unfinished tracks

I never understood why people would do this in the first place but I do know that it’s really annoying. It’s really annoying that when you finally take the time to dive into this enormous amount of promos, you will find some emails which include unfinished tracks or broken links.

Finish your tracks before you send them to a record label! If the track is good enough for the label manager but he thinks it could get better with some minor tweaks, there will be some feedback coming your way which will help you making the track even better. ‘Finished’ won’t necessarily mean ‘finished’ but you have to set a level here. Make the track as good as possible in your opinion and then send it out to the label. Maybe it’s already 100% finished and maybe it’s not and it still needs some tweaking. The label manager will advise you on this. Not getting a reply is also a reply in most cases.

Don’t delete your upload after one day. Like I already said in NO #1, people are busy and so are the label managers. The fact that they didn’t reply your email within a day doesn’t mean they aren’t gonna reply at all. Most label managers check promos on a regular day or time a week and will get back to you as soon as possible if they want to sign the track. Give them some time and keep the track online for at least a week. If you decided to change the track in the meantime, just update the audio file so the link will stay active.

 

NO #5 CC and BCC

Ok, so you have created the perfect email. Used personal links that are still online and not open for download. Included all the needed information and kept things short and simple. Now what?

DON’T SEND BULK EMAILS, MAKE THINGS PERSONAL.

That’s actually everything all I wanted to say but let me go a little bit more deeper on this. Remember when I said that label managers also have feelings and aren’t robots? Getting an email that has been send out to a hundred other label managers hurts, it hurts a lot.

Imagine that email being a love letter on which you’ve spent a lot of time to write a personal and private letter. You’re not gonna send this letter out to all of your other girlfriends in the same bulk email right? At least take the time to send it to each person personally. Spend some time to show this girl that you took the effort and time to make things perfect. Show here she is perfect! That’s how you have to send your tracks as well.

I’m not saying that you have to send a completely new email each time so it’s oke to copy/paste, but at least personalize a few things so that the label manager knows you’ve put some time in this.

 

CONCLUSION

  • Send personal emails that aren’t too long and that are to the point (short and simple)
  • Use links from platforms such as Soundcloud, Dropbox or Google Drive
  • Make sure these links are on private and not downloadable for public
  • Send finished original tracks and be open for feedback (no remixes, bootlegs or mashups)
  • Send personal emails and don’t send one email to a hundred people at the same time

 

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